Driver app and live fleet tracking
The driver clocks in, runs the pre-trip check and loads delivery notes from the phone, even without a signal, and the office sees the fleet live.
See it live: book a 15-minute walkthroughDrivers, fleet and delivery notes
Software for trucking companies
An app for the driver to clock in, run the pre-trip check and record each delivery with the photo of the delivery note and the signature from the phone, even without a signal, and a dashboard where the office sees trips, deliveries and fleet alerts live. We adapt it to the way your trucking company works.
Definition
What is software for trucking and logistics
Software for trucking and logistics companies is a system that organizes the work of each trip: who drives, in which vehicle, what load it carries and where it is going. The driver uses a phone app to clock in, run the check before departure and record the delivery with the signed delivery note, and the office sees on a dashboard every trip, every delivery and the expiry dates of drivers and vehicles, and prepares invoicing with the signed-off delivery notes.
Signs
When it makes sense
These are some signs that it is time to organize trips, deliveries and delivery notes:
- The signed delivery note comes back on paper with the driver, and invoicing the trip waits until someone checks it and enters it.
- The office does not see the delivery when it happens: it finds out when the delivery note comes back.
- Insurance, vehicle inspections, drivers’ licenses and each vehicle’s permits are tracked in spreadsheets.
- Each driver’s hours, kilometers and overnight stays are put together by hand at month-end to run payroll.
- Information is scattered across spreadsheets, chats and individual people.
Driver and office
What the system does
It works on two fronts: the driver’s app and the office dashboard, which receives live what the driver records. This is what the system does, and we adapt it to the way you work.
On the driver’s phone
- The driver clocks in with a selfie, and the clock-in is tied to the trip, not to a fixed place, with its time and its location.
- Without a signal, what the driver records is saved on the phone and sent when the signal returns, with the time it was made.
- If carrying hazardous cargo, before departure the driver runs the pre-trip check: fire extinguishers, spill kit, placards and labels, emergency response sheet, documentation, protective equipment, tires and lights, with a photo of the extinguishers and the placards. A critical item marked Not OK blocks departure.
- With hazardous cargo, an emergency button opens the product’s emergency response sheet and sends the location to the base.
- At delivery the driver takes the photo of the signed delivery note and marks the outcome: accepted, partial rejection, shortage or damage, with a photo and a note if there was a problem. The recipient leaves their name, their ID number and their signature on the screen.
- It records the stops and the arrival at the customer and, if the driver ends the day away from their base, the overnight stay is recorded automatically. In the app the driver also sees their clock-ins and the expiry dates of their documents.
In the office
- A dashboard for the day shows, by base, who is on shift, who is on the road, the deliveries and the latest clock-ins, with the trips in progress and the alerts: a blocked departure, an open emergency sheet or records that arrived without a signal.
- Each trip has its timeline, with every clock-in, departure, stop and delivery, its time and its place, and flags what arrived without a signal with the time it was received.
- Each driver has their license, medical fitness exam and hazardous cargo course with its expiry date, and each vehicle, its vehicle inspection, its insurance, its fire extinguishers, its kilometers and its next service. The system warns what is about to expire.
- When assigning a driver and vehicle to a scheduled trip, it does not let you assign a driver or a vehicle with something expired, a vehicle in the shop or one that is not approved for that cargo.
- Each delivery note arrives with its photo, the signature, the ID number of whoever received it and the location. You choose a customer’s uninvoiced delivery notes and the system builds the freight invoice, with the net amount, the VAT and the total.
- At month-end, it gathers by driver the workdays, hours, kilometers, overnight stays, days away from home and hazardous cargo trips, without amounts, and exports them as CSV for whoever runs payroll.
Walkthrough
See it live
In a 15-minute call we will show you this system working with sample data. It is a starting point: afterwards we adapt it to the way your business works.
What we can show you
- Leave the phone without a signal and clock in with a selfie: the clock-in is saved on the phone with its time.
- Run the pre-trip check with its photos and see how a critical item marked Not OK blocks departure.
- Get the signal back and see how the clock-in and the check reach the office, with the time they were made and the time they were received.
- Record a delivery with the photo of the delivery note and the recipient’s name, ID number and signature, and invoice it under Delivery notes and invoicing.
- Assign a driver and a vehicle to a scheduled trip and see which expiry dates prevent it.
- Tap Connect a phone in the office, scan the QR code and clock in from your own phone.
Another example for trucking companies
We can also show you a related system, with sample data.
Delivery notes Signed delivery notes and invoicing for carriers
The driver uploads the photo and signature of the delivery note, and the office instantly sees what is ready to invoice.
See it live: book a 15-minute walkthroughMore about logistics
A custom ecosystem
And it is not just the driver app
We can build a complete custom ecosystem that connects trips, delivery notes, invoicing and customers in one system. We also train executives and employees to use AI responsibly and improve their work processes.
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Process
How we work
The approach is always the same: understand first, build what is needed and stay involved afterwards.
- 01The first meeting
It all starts with a call.
We get to know each other, listen to your context and decide what is worth improving first.
- 02A foundation made for you
We build with a clear direction.
We agree on the scope, prioritize what has the most impact and build the solution around your business.
- 03Close by, afterwards too
Your team has someone to count on.
Dedicated support and video calls to answer questions, review real use and make decisions together.
- 04A step forward every month
We review. We adjust. We improve.
We follow clear monthly goals and evolve your systems according to what your business needs.
Made around you
We do not sell a ready-made system: we adapt it to the way you work or suggest how to organize it. And it does not end with development: we support you through the launch and train your team in the responsible use of AI in their day-to-day work.
Before you start
Frequently asked questions
How does software for trucking companies work?
The driver uses a phone app: clocks in with a selfie, runs the pre-trip check if carrying hazardous cargo, records the stops and the arrival, and loads the delivery with the photo of the delivery note and the recipient’s name, ID number and signature. Everything is tied to the trip, with its time and its location, and reaches the office, which sees the trips in progress, the deliveries and the alerts on a dashboard, and invoices with the signed-off delivery notes.
Does it work without a signal?
Yes. Without a signal, what the driver records is saved on the phone and sent when the signal returns, with the time it was made. The office sees both times of each record: when it was made and when it was received. In the walkthrough, the lack of signal is simulated with a button.
How do digital delivery notes work?
At delivery, the driver takes the photo of the signed delivery note and marks the outcome: accepted, partial rejection, shortage or damage, with a photo and a note if there was a problem. The recipient leaves their name, their ID number and their signature on the screen. The delivery note reaches the office with the photo, the signature, the time and the location, and is ready to invoice without waiting for the paper to come back.
How does fleet tracking work?
The office sees on a dashboard, by base, who is on shift, who is on the road and the day’s deliveries, and each trip shows its status and its timeline. The location is taken by the driver’s phone at each event of the trip: the clock-in, the departure, the stops, the arrival and the delivery. It is not continuous satellite tracking of the vehicles. In the walkthrough, the route locations are samples.
Does the system track driver and vehicle expiry dates?
Yes. Each driver has their license, medical fitness exam and hazardous cargo course with its expiry date, and each vehicle, its vehicle inspection, its insurance and its fire extinguishers. The system warns what is about to expire and, when assigning a trip, does not let you assign a driver or a vehicle with something expired. The driver also sees the expiry dates of their documents in the app.
Does it adapt to my trucking company?
Yes. What we show you is a starting point, not a closed system. We start with a call to understand how your drivers and your office work today, and with that we adapt the system to the way you work or suggest how to organize it. In the walkthrough, staff, vehicles and customers are imported from a spreadsheet or a CSV, and the system is added one module at a time: each stage starts when the previous one is already in daily use.
Can I see it before committing?
Yes. Book a 15-minute walkthrough and we will show you a system like this working with sample data. It is a starting point, not a closed system: afterwards we adapt it to the way you work.
What happens after it goes live?
It does not end with development. We support you through the launch, with dedicated support and video calls to answer questions and review real use. We follow clear monthly goals, evolve the system according to what your trucking company needs and train your team in the responsible use of AI in their day-to-day work.
Let’s talk
Tell us how your trucking company works today
Message us on WhatsApp: we will set up a call to understand your processes, and the team will confirm the time with you. You can also write to us at hello@staberman.com.
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